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Expenses

Plan operating costs from a source you don't maintain by hand.

Operating costs arrive from an accounting system, not from typing — the job is reading it correctly, not entering it.

Expenses works differently from Revenue and Headcount: its Master Data comes from an external source shown right on the page — DATEV GDPdU in this tenant — with a Last updated date and an Update button to pull in anything new. Generate expense object types turns that raw feed into planning objects. Contracts hold recurring obligations — rent, subscriptions — each with an Amount, Start date, Frequency and Status; a Transactions tab holds individual bookings, and a Projections tab holds what those contracts and transactions imply going forward.

The rule that separates Expenses from Headcount: a mid-year hire is a Headcount event, never an expense contract, because only Headcount carries the department and timing logic a hire needs.

Expenses Overview showing the currently selected plan Demo Scenario, a chart split by department including Finance, HR, Marketing, Product, Sales and Unknown, Merge plans and New plan buttons, and a plan library table.
  1. 1Chart split by department
  2. 2Merge plans and New plan — the same pattern as Revenue and Headcount
  3. 3Plan library

ValueWorks 2026.08

The Expenses Master Data tab, showing Source DATEV GDPdU, a Last updated date, buttons for Customize table, Request contract confirmation, Update and Generate expense object types, a notice that expenses data is pending update, and a Contracts table with columns for Amount, Start date, End date, Status, Frequency, Account, Vendor, Cost center and VAT.
  1. 1Source and Last updated
  2. 2**Generate expense object types**
  3. 3A notice that data is pending update — press Update first
  4. 4Contracts, Transactions and Projections tabs
  5. 5The Contracts table — Amount, Frequency, Status and cost centre per contract

ValueWorks 2026.08

Takeaways

  • Expenses Master Data pulls from an external source — check Last updated and press Update before trusting it.

  • Contracts are recurring; Transactions are one-off; Projections is what they imply going forward.

  • A hire is always a Headcount event, never an expense contract.

Surfaces covered

  • Liquidity

Also taught in the Academy

Module 6 · Liquidity and runway

Take it as lesson 6.6 in Business Analyst & FP&A